Email Discussion List Rules & Etiquette
Thanks for being part of the FAR member email discussion list. This is a great medium with which to solicit the advice of your peers, benefit from their experience, and participate in an ongoing conversation. To ensure the best possible experience for all list members, we have established some basic guidelines for participation. But the most important guidelines to remember are these:
- The primary purpose of the List Manager is to offer FAR members an opportunity to bench mark policies and procedures with their peers. Examples of these are polices on investment practices, HR policies, IT procedures, and finance and accounting issues.
- Asking for assistance on selecting vendors is acceptable as long as the actual conversation takes place offline…meaning if you want to know what resources are available to you, first check the FAR Directory – these are the professionals who have made a commitment to partnership for you. If you need additional resources, offer to take that discussion off line after you have posted the need.
- All other discussion topics can be considered for posting to the FAR website. For example, if you have a job opening, or an applicant who is interested in a career in our field, or a free educational opportunity you think FAR members should be interested in contact Christina Hartz at firstname.lastname@example.org.
By joining and using these e-mail lists, you agree that you have read and will follow the rules and guidelines set for this discussion group. See page 2 for a full list of the rules, page 3 for list etiquette, and page 4 for the legal stuff.
Please take a moment to acquaint yourself with these important guidelines. In order to preserve a climate that encourages both civil and fruitful dialogue, FAR reserves the right to suspend or terminate membership on this list for members who violate these rules.
- Don't challenge or attack others. The discussions on the lists are meant to stimulate conversation not to create contention. Let others have their say, just as you may.
- Don't post commercial messages on any discussion. Contact people directly with product and service information if you believe it would help them. Resource Members contacting Nonprofit Members need to exercise diplomacy when looking to pursue a discussion inquiry. FAR does not want to have Nonprofit Members feeling targeted and thus not use this networking tool.
- Use caution when discussing products. Information posted on the lists is available for all to see, and comments are subject to libel, slander, and antitrust laws.
- All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited. Do not post anything in a discussion list message that you would not want the world to see or that you would not want anyone to know came from you.
- Please note carefully all items listed in the disclaimer and legal rules below, particularly regarding the copyright ownership of information posted to the list.
- Remember that FAR and other e-mail list participants have the right to reproduce postings to this discussion.
Report your concerns of violations or possible violations of “The Rules” to Cris Collie at 703.623.6027 or email at email@example.com
Email Discussion List Etiquette
- Include a signature tag on all messages. Include your name, title, organization, phone number, and e-mail address. Optional information can be both physical and Internet web addresses.
- State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.
- Include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting.
- Click on Reply leaving the original subject line intact. If it adds “Re:” to your email that is fine. Keeping the “Subject” intact allows the software to keep all the email indexed together.
- Only send a message to the entire list when it contains information that everyone can benefit.
- Send messages such as "thanks for the information" or "me too" to individuals--not to the entire list. Do this by using your e-mail application's forwarding option and typing in or cutting and pasting in the e-mail address of the individual to whom you want to respond. Remember, clicking on “Reply” sends the message to the Discussion List, not the Sender.
- Do not send administrative messages, such as remove me from the list, through the discussion list. Instead, contact 703.971.1116 or firstname.lastname@example.org to change your settings or to remove yourself from a list. If you are changing e-mail addresses, you do not need to remove yourself from the list and rejoin under your new e-mail address. The administrator can change this for you.
- Warn other list subscribers of lengthy messages either in the subject line or at the beginning of the message body with a line that says "Long Message."
The Legal Stuff
This discussion list is provided as a service of FAR. FAR is not responsible for the opinions and information posted on this site by others. FAR disclaims all warranties with regard to information posted on this site, whether posted by FAR or any third party; this disclaimer includes all implied warranties of merchant-ability and fitness. In no event shall FAR be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data, or profits, arising out of or in connection with the use or performance of any information posted on this site.
Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials. Do not post any information or other material protected by copyright without the permission of the copyright owner. By posting material, the posting party warrants and represents that he or she owns the copyright with respect to such material or has received permission from the copyright owner. In addition, the posting party grants FAR and users of this list the nonexclusive right and license to display, copy, publish, distribute, transmit, print, and use such information or other material.
Messages should not be posted if they encourage or facilitate members to arrive at any agreement that either expressly or implicitly leads to price fixing, a boycott of another's business, or other conduct intended to illegally restrict free trade. Messages that encourage or facilitate an agreement about the following subjects are inappropriate: prices, discounts, or terms or conditions of sale; salaries; profits, profit margins, or cost data; market shares, sales territories, or markets; allocation of customers or territories; or selection, rejection, or termination of customers or suppliers.
FAR does not actively monitor the site for inappropriate postings and does not on its own undertake editorial control of postings. However, in the event that any inappropriate posting is brought to FAR’s attention, FAR will take all appropriate action.
FAR reserves the right to terminate access to any user who does not abide by these guidelines.