FAR Career Center

Senior Manager, Part Time (Associated Builders and Contractors [ABC])

Christina Hartz — Mon, 07 May 2012 17:18:53 GMT

POSITION TITLE: Senior Manager, 401k Part Time
FLSA STATUS: Non Exempt
FUNCTIONAL AREA / DEPARTMENT: Finance
REPORTING SUPERVISOR: Chief Financial Officer
ORIGINAL EFFECTIVE DATE: 04/19/2012
LAST REVISION DATE: 04/19/2012

ABC’s Position Descriptions are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. ABC’s Position Descriptions do not create a contract, express or imply, or other legal rights between ABC and any staff member, nor guarantee employment or specific duties for any specific duration. ABC may add, change, delete, suspend or discontinue any of these positions and descriptions at any time without prior notice.

JOB OVERVIEW

Founded in 1950, Associated Builders and Contractors (ABC) is a national association with 74 chapters representing 23,000 merit shop construction and construction-related firms with nearly two million employees. ABC's membership represents all specialties within the U.S. construction industry and is comprised primarily of firms that perform work in the industrial and commercial sectors of the industry.

The Senior Manager, 401k will report directly to the Chief Financial Officer. The Senior Manager, 401k will be primarily responsible for the ongoing administration and servicing of the ABC National Retirement and Savings Plan – a defined contribution plan that benefits employees of ABC National and 44 of its chapters. There are approximately 525 participants across the plan. The position is needed for approximately 20 hours per week.

DESCRIPTION OF DUTIES

Responsibilities:

• Provide guidance and information to chapters and employees regarding the plan including participation criteria.
• Manage annual testing for non-discrimination and all reporting requirements of the plan record keeper on behalf of the association.
• Facilitate all communications with chapters and participants that are required including annual notices and communications regarding plan and investment changes.
• Work closely with chapters to ensure that their contributions are timely.
• Build a framework of policies and procedures for administering the plan.
• Oversee daily relationship with record keeper (Principal) and investment advisors (Northwestern) to help facilitate education and proactive engagement of staff regarding the plan and web access to managing employee’s retirement funds.

Qualifications and Experience
• 3-5 Years of experience in working with 401k/Defined contribution plan administration.
• Microsoft Office Suite experience – Outlook, Work, Excel, PowerPoint, etc…
• Strong oral and written communication skills.
• Strong analytical and problem-solving skills. Has the ability to anticipate, quickly recognize, and research unusual or complex situations regarding plan participation or experience and provide recommendations for resolution.
• Strong attention to detail and the ability to prioritize, manage tasks, and meet deadlines.

POSITION REQUIREMENTS

To achieve our mission, we hire energetic and fun-loving individuals who possess the following skills:

Professional demeanor and presentation of self
Ability to organize and manage several priorities simultaneously while working under pressure and deadlines
Excellent oral and written communication, proofreading and editing skills.
Organizational awareness & resourcefulness - understanding of whom to engage in order to identify solutions & resolve issues
Strong organization, multi-tasking and time management skills with the ability to work in a demanding work schedule.
Effectively utilizes tools/resources to work efficiently.
Ability to take ownership of a process and to use problem solving skills to resolve issues
Demonstrates the highest level of personal and ethical standards.
Work accurately with close attention to detail.

IMPORTANT NOTICES

Nondiscrimination:

It is the continuing policy of ABC to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, age, gender, gender identity or expression, sexual orientation, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. ABC is an Equal Opportunity Employer.

Disability Specifications:

ADA: ABC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Physical Demands:

While performing the responsibilities of the State and Local Affairs Coordinator job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Work Environment:

This position is performed in a typical office environment. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.

Applicants may send their resume to Jason Daisey, MBA, CPA at daisey@abc.org.

Administrative Assistant position for boutique CPA/Financial Services firm in Bethesda

Christina Hartz — Fri, 04 May 2012 13:30:06 GMT

Administrative Assistant position for boutique CPA/Financial Services firm in Bethesda (parking paid for and/or metro accessible), fulltime with benefits - and feel free to pass along:

Great opportunity for college graduate with 1 year or more of office type experience and/or recent college graduate with at least 1 full year of office type experience and/or college student who attends school at night/online with at least 1 full year of office experience seeking to work in the financial/investment services area (and taxes too). Feel free to pass this along.........

Duties include, but not limited to:

Work closely with business owner as exec assistant:
• Help prepare for client meetings and handle follow up items
• Keep owner organized
• Assist with a variety of items to make office more efficient

Work directly with clients:
Aiding owner while owner works from second home.

Regular Duties:
•Answer phone & taking detailed messages in phone pad •Greet clients, offer beverage, set timer for meter if necessary •Sign for packages •Copying •Print out emails, PDF's for owner •File maintenance •Send faxes •Prepare and/or edit letters •Order office supplies with approval

Tax related:
•Assemble tax returns
•Q-sheets - in Excel
•Set up delivery for tax returns as appropriate & log out
•Log & file incoming tax organizers
•Copying
•Schedule meetings and appointments for owner
•Data entry in ProSystem
•File changeover (annually)
•Assist in filing quarterly payroll reports
•Client bills
•Time sheets - collect & enter in TimeSlips

Financial Planning related:
•Maintain prospectuses & literature library
•Red file logging
•Schedule meetings
•Prepare and/or edit letters
•Assist w/ financial/investment affiliate compliance
-Check & security log
-Signature guarantee log
-Transaction review
-Incoming & outgoing chronological files and log •Assist w/ the processing of checks
-Brokerage & non-brokerage investment checks
-S&A client payments
-Tax-related checks
•Printing of Rep commission statements (7FW, UBK) 15th & end of month

Client prefers professionals with a 4 year undergraduate college degree and/or working towards completing a 4 year undergraduate degree with at least one year or more of related type office experience. Great communication skills (both verbally and written) required and the ability to work overtime (some evenings and a Saturday) for about a month towards the end of tax season and overtime is paid.

If interested in being considered for this position, please email your resume and salary history and requirements to Beth A. Berk at BethABerk@msn.com and note "Admin" in the subject line. Also, feel free to pass this email along to others.

Thank you!

Beth A. Berk, CPA
Independent Recruiter
Email: BethABerk@msn.com

Member: AICPA, AWSCPA, FAR, MACPA, VSCPA

Accountant (privately held company in DC, metro accessible)

Christina Hartz — Fri, 27 Apr 2012 18:52:02 GMT

Subject: Accounting position in DC, metro accessible, seeking 2-3 years of experience for multi-entity company with for profit and nonprofit entities, no overtime, so good work life balance - feel free to pass along

Note: Title to be determined depending on professional hired, possibly “Staff Accountant” or “Senior Accountant”

Multi-entity company with affiliates and subsidiaries including nonprofit and foundation seeking accounting professional to assist CFO with all day to day accounting functions and month and year end closes. CFO is a CPA so if working for a CPA is part of your future to enable you to become a CPA down the road, good opportunity here. And, no weekend work or late hours so great opportunity for a professional seeking a work life balance. There are career advancement opportunities since the company is continuing to grow and expand. Good benefits and business casual dress code.

Ideal candidates must have an undergraduate degree in accounting, be a self-starter, have great written and oral communication skills and be very detail oriented.

Company is seeking a fulltime professional with preferably 2-3 years of corporate accounting experience (and/or CPA firm experience), exposure to real estate and/or nonprofits a plus!

Experience with Yardi and/or QuickBooks software a plus, although not necessary.

Duties include however not limited to:

1. Performing accounts payable and receivable functions including data entry, coding, etc.
2. Reconciling accounts including bank accounts
3. Preparing journal entries
4. Assisting with maintaining general ledger chart of accounts
5. Assisting with closing the books and preparing financial statements and other reports necessary
6. Assisting with regulatory and tax compliance duties
7. Creating Excel spreadsheets and performing analysis work and special projects on an as needed basis
8. Assisting with external audit including although not limited to gathering supporting documentation, preparing schedules, and all other year end audit related duties as necessary
9. Assisting with creating and monitoring budgets
10. Assisting with benefit and benefit administration (health insurance, 401k plan, etc.) on an as needed a basis

To be considered for this position, send your resume, telephone number where you can be reached and salary history/requirements to BethABerk@msn.com and note “Accountant” in the subject line.

Feel free to pass this along to others who may be a good fit (clients/friends/peers).

Thank you!

Beth A. Berk, CPA
Independent Recruiter
Email: BethABerk@msn.com

Member: AICPA, AWSCPA, FAR, MACPA, VSCPA

Meetings Registrar and Administrative Assistant (American Bakers Association)

Christina Hartz — Tue, 24 Apr 2012 12:19:16 GMT

The American Bakers Association seeks an organized, motivated, self-starter for its Meetings Registrar opportunity, and to provide administrative and technical support to the Membership Services Department.

Excellent written, verbal and computer skills required. The successful candidate will have proficiency in Microsoft Office including PowerPoint, database software, as well as scheduling and meeting planning skills. Skills in desktop publishing such as Publisher and/or InDesign highly desirable. A college degree is required, journalism a plus. Association experience, membership database, cvent experience a plus.

We offer competitive compensation, flexible work hours and a collaborative work environment. Salary range commensurate with experience. Please e-mail resume in pdf or Word format with salary history and expectations to hr@americanbakers.org. Only submissions with salary history and expectations will be considered. EOE. No phone calls please.

Incredible Executive Assistant!

Christina Hartz — Thu, 12 Apr 2012 20:13:50 GMT

Candidate has over fifteen years + experience working for: Association Executive Director, Worldwide consulting firm for the top directors and Fannie Mae for top executives,etc.

She has a sixth sense-she can anticipate what you need, multitasks,prepares financial documents, internet research, vendor management,correspondence,presentations, spreadsheets,travel arrangements,etc and she will give all your clients TLC! Very smart and excellent with software.
Currently employed now.

Contact me asap if you would like to see this candidate!

--
*Marilyn D. Stearn, CPC*

Marilyn Stearn & Associates Staffing
1025 Connecticut Ave, N.W. Suite # 1012
Washington, DC 20036

TEL: 202-857-9787
FAX: 202-857-9790
EM: Marilynsrecruit@gmail.com

"The Best Recruiter East of the Mississippi"

Trust your search to a Certified Personnel Consultant

Administrative/Mid Level Management

With 30 years experience!
LONG TIME FAR MEMBER

Executive Assistant to the CEO (American Forests)

Christina Hartz — Mon, 19 Mar 2012 15:27:23 GMT

Job Title: Executive Assistant to the CEO
Department: Executive
Reports to: Chief Executive Officer
Draft Date: March 12, 2012
FLSA Status: Exempt

SUMMARY:
The executive assistant position requires strong analytical, communication and organizational skills and the ability to effectively engage with board members, senior team members, and other high profile audiences with a high level of finesse, diplomacy and professionalism. This position coordinates the executive office, performs professional and confidential projects, and assists the CEO. The executive assistant to the CEO oversees and manages the flow and exchange of information, communicates with key constituencies and conducts research on behalf of the CEO, and develops and implements sound administrative strategies and tactics that promote excellence at the CEO’s direction. The position requires the ability to present oneself in a highly professional manner, strong communications and organizational skills, and the ability to instill confidence and work well with a wide variety of people. Work requires a high level of discretion and often requires the use and handling of confidential information. This position is not static and will be revised as the needs of the organization’s business evolves.

REQUISITE EDUCATION OR CERTIFICATIONS: Bachelor’s Degree preferred.

REQUIRED EXPERIENCE: A minimum of 5 years previous experience is required, with experience working closely with senior executives, boards of directors, high level stakeholders and the general public is strongly preferred. A successful executive assistant will demonstrate a high level of confidence and poise with a strong member service orientation. Strong writing, proof reading, and organizational skills required. The ability to identify and resolve problems in a timely manner is also crucial for this position.

WORKING CONDITIONS: Some travel will be required. General office work environment.

REPORTS TO: Chief Executive Officer

SPECIFIC RESPONSIBILITIES:
• Manage and maintain CEO’s schedule, appointments, and travel arrangements.
• Coordinate and liaise for American Forests’ CEO and/or Board of Directors. Attend all board meetings and take board minutes, manage board activities and interactions, and assist in the planning of board meetings and events.
• Act as a point of contact between senior management and employees or other stakeholders.
• Execute and/or manage projects for the CEO related to the Board, American Forests’ staff, or outside organizations including confidential and highly sensitive matters.
• Provide assistance and oversight to projects of high importance to the CEO and senior team.
• Conduct research and prepare correspondence, memoranda, reports, forms, newsletters, budgets, etc. on behalf of the CEO and board chair, including correspondence to board members; composes and initiates routine correspondence and memoranda independently to address project activities.
• Monitors outgoing correspondence for consistency with organization’s policy.
• Develop, implement and execute a variety of administrative tasks for the CEO, including taking meeting notes, proof reading, preparing expense reimbursements and credit card forms, tracking budget expenses, and preparing timesheets.
• Perform other work-related duties as assigned.

American Forests is an equal opportunity employer.

FAR Career Center Job Announcements

Brian Gorg — Fri, 11 Nov 2011 20:56:52 GMT

The FAR Career Center will be posting member job listings. You may follow them on this page or in our LinkedIn Group- http://www.linkedin.com/groups?gid=4170664&trk=myg_ugrp_ovr